The Mentor Corner: Cassie Malmo, Publicity Manager, Simon & Schuster Children’s Books

What was your first job in publishing?

My first job in publishing was as a Marketing and Publicity Coordinator at Disney Publishing Worldwide. The great thing about this position was getting to have different responsibilities between Marketing and Publicity, and interacting with other departments due to these different lenses gave me a unique perspective on publishing as a whole. Publishing is such a mentorship industry, and getting to work closely with my managers on both teams helped build a strong foundation.

I think the hardest part for anyone entry level is once you have the admin responsibilities down, taking on additional work and projects while still balancing normal duties. Working closely with your manager on their projects is a great way to start taking on bigger campaigns and learn from them, and this is very important to do if you want to push yourself to move forward in your career.

What was your career path like getting to your current role?

After being a coordinator, I moved over to Random House’s children’s publicity team as an Associate Publicist, where I was later promoted to Publicist. One of the great things about moving houses is getting to learn from new people on their “style” of PR, and also getting to take on new projects. This challenges everyone to continue to learn, grow, and also get creative. From there, I then went back to Disney Publishing as a Senior Publicist to launch the Rick Riordan Presents imprint. Starting something from scratch was challenging but also fulfilling, and the mission of that imprint is so important. I am now a Publicity Manager at Simon & Schuster Children’s Books, and getting to work on and help cultivate campaigns and see another perspective from our great team is really rewarding and fulfilling.

What advice would you give to those who are either just starting out or are in their first few years in publishing?

There’s always something to do, and a new thing to learn. If you don’t know, ask. The more you push yourself to take on new projects and responsibilities, the better. If you want that next promotion or level or whatever opportunity it is you are aiming for, go for it. It can be hard or uncomfortable to advocate for yourself, but push yourself to do it! That is how things happen.

What advice do you have for publicizing different age levels?

Get creative and don’t try to do the same thing for every book. Research new contacts at different outlets, and specialize your pitch for that outlet. The better you can target your pitch, for any age level, the more likely a media outlet or blogger will respond to it, because think of how many hundreds of pitches they must get in a given week.

What I Didn’t Know

When I first started in publishing, I didn’t realize how important it was to not only know your company’s frontlist, but backlist as well. This is vital in subrights, especially in regards to permissions and translation licensing. But even for other departments, it’s helpful for eyeing potential repackages, seasonal promotions, comp titles, etc. It’s also one of the best ways to really get a handle on who your company is: where it’s been, what it’s done, and where it’s going.

Tips of the Month: August 2019

Compile a secondary New Hire packet.

Most jobs will offer New Hire materials, but I highly recommend supplementing this information with helpful tips from the coworkers at your level (or close to your level). During my first few months with my editorial team, a fellow junior editor shared various protocols and templates (and I scribbled down her shortcuts and recommendations). Today, I still have many of these materials compiled in a folder and I still find myself referring to them!

Find your personal organizational system.

Everyone’s different, and the trick is sorting out what works for you. If aesthetics keep you focused, invest in a nice planner or a set of colorful pens. Or, if digital is more your speed, try an online task list (I love Todoist.com—recommended to me by a coworker!).   

Netflix can be pretty chill.

When you enter publishing, it may seem as though you hardly have time to consume any media besides books. However—as shocking as it may sound—try to make time for other forms of media in your life. From TV, to movies, to podcasts, to music, there’s a lot to absorb from these that will inform your knowledge of trends and your overall understanding of children’s books! Sometimes, it’s okay to say yes to an extra episode of Chilling Adventures of Sabrina. 

BONUS Tip for NYC Publishing People!

Summer in New York City is unique, so don’t miss out on the chance to go outside and explore while it’s warm. As a few recommended starting places: catch a movie in Bryant Park, check out an outdoor festival such as the Queens Night Market or Smorgasburg, or join a newsletter for tips on free or cheap events around town (I love The Skint).

Day in the Life…of Anna Bernard, Publicist

Name: Anna Bernard
Publishing House: Bloomsbury Children’s Books
Position: Publicist
Book pick:When the Moon Was Ours by Anna-Marie McLemore—this book is breathtaking and I’m kicking myself for letting it sit on the shelf so long!

What does a day at BookExpo look like for a publicist? Check it out below!

BookExpo Day 3, Friday

9:00am: I arrive at the Javits Center! Trying to walk in when the floor officially opens was a mistake. I guess there’s some important ARC drop happening because everyone is running. I get to the Bloomsbury booth as quickly as I can before an unfortunate Lion King situation occurs.

9:30am:It’s our turn to drop a coveted ARC! This is the second drop of this title, so the line is less hectic than yesterday, but we still run out in two minutes.

10:00am:Booth duty! I tag-team with someone on the adult marketing team so between the two of us, we can pitch any title.

10:30am:My author arrives at the Javits Center, so I bring her badge over and escort her to the booth. We have a few hours before her signing, so she gets to wander around and see some friends. I give her a tip that Lupita Nyong’o is signing, if she wants to catch a glimpse.

11:20am:My schedule only allows for an early lunch, so I grab some Javits Chicken Strips. It’s the third day I’ve eaten Javits Chicken. It’s fine. Or is it delicious? My taste buds can’t tell any more.

12:00pm:I join the rest of the publicity team for a media meeting in our booth with a website’s Books Editor. We go over our Fall 2019 and Winter 2020 titles. Hopefully she’ll cover some of the titles on her site!

12:30pm: I head to the Autographing Area “Green Room” with my author and her editor. John Cena is also in the Green Room, but I remain calm, because I am a professional.

1:00pm:The signing begins! There’s already a big line, so I start having people write their names on post-its and stick it on the title page to expedite the signing process. When our publicity assistant arrives to help, I have her take over with the post-its, and I go to the front of the line to direct traffic and take pictures.

1:45pm:The line is still going strong! Where are all these people coming from? Someone asks if they can take two copies for a friend and I have to tell them no, since there are still lots of people still behind them in line.

2:15pm:We’ve gone 15 minutes over the allotted signing time, so we cut off the line. We have about 15 books left, but they are immediately claimed the moment we bring them back to the booth.

2:45pm:I call a Lyft to take my author to a stock signing downtown at Books of Wonder. Our Lyft arrives, but doesn’t open the doors. We are confused! We look in the windows, and there are people already in the Lyft. We try to talk to the driver to find out what’s going on, and the doors open. The girls in the Lyft were just getting out to take several heavy boxes to their booth—and they know my author from her previous publisher! Only at BookExpo.

3:30pm: We are finished with the stock signing. My author has signed about 200 books today in total.

4:15pm:Back in the office, I start answering all the emails I’ve missed in the terrible Javits’ WiFi.

5:30pm:I make sure to leave on time because I have to prepare myself to work all day on a Saturday. BookCon 2019, y’all! I eagerly anticipate tomorrow’s Javits Chicken.

Tips of the Month: May 2019

  • Inbox Etiquette: I find it helpful to keep emails in your inbox until you’ve accomplished the task included therein, or responded adequately to any questions directed your way. This way, there’s a visual incentive to promptly completing short-term tasks and communications.
  • Calendar-Secured Communication: If your manager(s) is very busy—and not always available to respond to questions—it will be life-altering to implement a 10-15-minute daily check-in for you both to ensure everything is on track. This more frequent structured communication will help you both move forward with all of your shared goals and maximize efficiency on both ends. A good time for this check-in is first thing in the morning.
  • Protecting Your Headspace: Publishing offers a wonderful community of smart, passionate, funny, irresistible people. It is easy to be immersed in friendships that originated at/around work and spend much of your free time within that network. Do your best to reserve time in your life for people and hobbies completely unconnected to publishing. This will help you keep a balanced perspective on your personal vs. professional identities. 

Day in the Life…of Hannah Milton, Assistant Editor

Name: Hannah Milton (ECC Committee member)
House: Little, Brown Books for Young Readers
Position: Assistant Editor

6:10am: My alarm goes off. This is the ideal time for me to wake up. But instead of getting out of bed, I hit snooze by accident and fall back asleep. This goes on for at least thirty more minutes.

6:40am: I actually manage to get out of bed this time around and check my email. I don’t have any early meetings today, but my goal is to get in early and finish up as much work as I can before I start getting new emails.

8:40am: I meant to get into work by 8:00. Needless to say that that did not happen. But 20 minutes early is still better than nothing! I make a beeline for the kitchen, where I get my first cup of coffee for the day. Now it’s time to sit down and answer some emails…

9:00am: I’d planned to answer all of my emails at this point. Instead, I have only answered two…

9:30am: We have our weekly Acquisitions meeting on Wednesday mornings, so I grab my second cup of coffee before heading over. I’m looking forward to today’s meeting—not only are we discussing a YA fantasy project that I’m super excited about, but also a really cool graphic novel proposal. Since I work in Editorial, I always find it fascinating to hear how other departments think as they critique and evaluate manuscripts.

10:30am: Acquisitions is over, and it’s now time to answer more emails. I’ve gotten a dozen in the last hour alone. And since we just finished launching our Spring 2020 list last week, I need to spend some time catching up on all of the admin work that fell behind. So I spend the next hour reviewing a few second pass queries on one of our Fall 2019 middle grade novels, taking care of some routing materials in my inbox, and, of course, trying to answer all the emails.

11:30am: One of my managers and I have a call scheduled with an author to discuss her most recent round of edits. We’re all on the same page about her ideas, which is always gratifying and exciting.

12:10pm: It’s almost time for lunch!! Except…not quite. MORE EMAILS.

12:30pm: It’s actually lunchtime, now! Today, I’m eating a microwave dinner from the freezer aisle, and chips from the vending machine. (I’m clearly living the height of luxury.) I spend my lunch break trying to read a few projects for our upcoming weekly editorial meeting, but I keep getting distracted by Twitter. I’m something of a reformed weather nerd, so in between reading reactions to last Sunday’s Game of Thrones episode, I’m also analyzing tweets about SPC Outlooks and CAPE levels. It’s all very fun.

1:30pm: Now that we’ve launched the Spring 2020 list, our Marketing and Publicity teams have asked all the editors to attend an informal brainstorming meeting where we can share any interesting details about our books and authors. We have a great Spring 2020 list coming up, so it’s a super cool meeting to prepare for.

2:15pm: I want to spend some time reading a YA horror project for one of my managers, but since I’ve gotten a dozen more emails in the last half hour, I spend time answering those, instead. Edits will have to wait until tonight, I suppose…

3:30: We have a marketing and publicity call tomorrow morning with one of our UK authors. These calls serve as opportunities for the author and agent to talk to the Marketing and Publicity teams and ask them any questions they have about their proposed plans. Since this author lives in the UK, the call requires a bit of extra coordination on my end, so I spend some time troubleshooting our video connection.

4:15pm: Some beautiful finished copies of a few June titles arrived in the office, so I’m wrapping up a few copies to send to the authors and agents. This is always a fun part of my job!

5:45pm: One of my managers decides that she wants to bring a project to Acquisitions next week, so I start prepping acquisition materials to distribute to the Sales, Marketing, Publicity, and Subrights teams later this week. At our Acquisitions meetings, we prepare a P&L (a Profit & Loss statement, which essentially just shows how much money we expect to make by publishing the book), a memo detailing the book’s plot and our editorial thoughts, and comparable titles from the marketplace.

5:30pm: My hopes of getting my email inbox down to zero have been dashed. But maybe I can get it down under 30 by the time I have to leave?

6:15pm: I was too ambitious. My inbox is only at 25. I tried!!! But now it’s time to go home, make some dinner, and try to finish taking notes on that YA horror project. And respond to a few submissions. And finish reading another manuscript for edit meeting…

10:00pm: I’m now regretting the decision to read the horror novel late at night. I’m going to have to watch an old episode of Schitt’s Creek before I can sleep.

10:45pm: Time for one last email check…which turns into half an hour of Twitter surfing. But it’s finally time to get some sleep, and do this all over again tomorrow!

What I Didn’t Know

When I started my second publishing internship, I didn’t realize how helpful it would be to write down all the general publishing or editorial questions I accrued during the previous week, to bring to my supervising editors during our weekly one-on-one meetings. One of my supervisors suggested this practice, and not only did I get so much more out of my internship, but it prepared me for the various one-on-one meetings that publishing professionals frequently have with one another. Everyone’s busy and time is precious, so it’s extremely helpful to prepare your discussion points and questions ahead of time!

The Mentor Corner: Kristine Enderle, Editorial Director, Magination Press

What was your first job in publishing?

I was a development editor at Human Kinetics, a sport science text books publisher in Champaign, Illinois.

What was your career path like getting to your current role?

Completely convoluted! I actually have a Bachelor of Science degree in microbiology and minor in psychology from Indiana University. After college, I worked as a research tech in an AIDS research lab at National Cancer Institute and cancer research lab at Northwestern University Medical Center. I eventually grew tired of bench work and immunology and viral research, so I started taking fiction writing and journalism/communication courses at Northwestern, all those classes I missed as an undergrad. Eventually, I got a job as the Medical and Scientific Affairs manager at the National Alzheimer’s Association where I wrote newsletters and fact sheets but mostly explained the neurological science of dementia and treatment of Alzheimer’s Disease to non-scientists and caregivers. Believe it or not, all the science work and then translating and communicating complicated neurobiological biological processes to people, prepared me to develop and work on sport psychology and anatomy/sports text and trade books. It was about taking jargon and technical language, making that understandable to the audience, and then packaging that information (either visually or with words) into a way that is assessible and interesting to read.

What advice would you give to those who are either just starting out or are in their first few years in publishing?

Know your audience and read their books. Books for that age group (in particular) should be consumed daily! Figure out how to do every part of a book and realize that it is all CONTENT not product necessarily—from picking paper and endsheets, designing a page, choosing fonts, looking at the visual pace of the story, editing the words, collaborating with authors and agents, writing flap and cover copy, choosing a title—but know that all those decisions aren’t yours alone (and be fine with that.) Surround yourself with book editors who deeply care about books and the needs of the audience.

What have been some highlights of your career so far?

Having the guts to publish a book win that ended up winning a Stonewall Award (This Day in June by Gayle Pitman) and become listed as an ALA Office of Intellectual Freedom’s Top 11 Challenged Books for 2019. It is really beautifully illustrated, and the story is authentic and affirming and shows a Pride parade through the eyes of child. Plus there are all kind of illustrations showing men dancing together, interracial couples, gender nonconforming folks, loving families, dykes on bikes, leather daddies—it is delightful and one-of-a-kind. I couldn’t be prouder of that book.

Having published (developed and edited too) GIRL by Karen Rayne—it’s edgy progressive modern inclusive growing up guide for anyone who identifies as a girl. It received a starred review from Publishers Weekly and was selected as one of 7 Best of the Best Nonfiction Teen books from the Chicago Public Library.

I also have been lucky enough to launch a whole bunch of authors, publish their debut book, and then work with them to develop into incredibly talented house authors. And they call me their editor! I love that.

What I Didn’t Know

When I first started in publishing, I didn’t know how often different departments collaborate with each other. When I started in Editorial, I thought I would be reading and editing books all day! But between strategizing with marketing, publicity, and school & library, working on the cover and layouts with design, working with production to fix any errors, I work with so many different people. There are many hands that touch a book, and it really is a team effort.

Tips of the Month: March 2019

  • Always keep a pair of nice shoes, like dress shoes, flats etc. and a blazer at your desk in case you need to dress up for a surprise meeting or need to change out of something you wore in to accommodate for weather.
  • Stay on top of everything! If your company is offering a training course of any kind in an application you hear your bosses talking about, take it so that you can glean first-hand knowledge about what is going on!
  • Don’t be afraid to ask questions! Your coworkers are there to help you just as you are there to help your coworkers. Making sure you understand what is going on regarding all aspects of projects you are involved in helps you better accomplish your goals.